Event Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
Bachelor's and 2+ years of relevant experience or Master’s degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla
Willingness and availability to work a varied schedule when needed (may include some evenings and weekends)
Ability to work independently and collaborate effectively in a team environment
Ability to take the initiative with projects and anticipate issues of concern
Ability to adapt and manage change
In addition to the online application, candidates should upload a current resume, cover letter, and a portfolio featuring written and digital communications as well as event planning experience
Benefits
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
Paid time off, including annual and sick time off and paid holidays
Retirement savings options 
Employee discounts, including tickets to many Orlando attractions 
Education assistance 
Flexible work environment 
And more…For more benefits information, view the UCF Employee Benefits Guide click here
$48,722.00 to Negotiable
Responsibilities
Reporting to the Manager, who leads the Office of Community Engagement and Partnerships, the Event Coordinator plays a critical role in fulfilling the purpose of the office through event planning and communications
The position will coordinate the production of college events to CCIE standards, regulations, and expectations
In addition, the coordinator will serve as a liaison between OCEP and the Office of Communications to publicize community engagement activities and events to internal and external audiences, while adhering to UCF and CCIE communication standards
In collaboration with the OCEP team, this position will contribute expertise to outreach, partnership development, events, and communication
Collaborate with OCEP staff, the Dean’s Office, Finance Business Center, Communications, Advancement, academic and administrative units to plan, execute, and evaluate special events
Collaborate with OCEP staff to engage and energize internal and external stakeholders, and to produce consistent and quality community engagement initiatives, activities, and events
Assist with event bookings, vendor reservations, contract negotiations, and budget for college events and activities, while coordinating with appropriate offices for approvals and processing
Manage the production and coordination of all event components including, but not limited to, marketing materials, presentations, décor, signage, promotional items, and gifts
Manage internal and external attendee lists, and invitation and registration processes
Disseminate event evaluations to attendees
Write digital and print content for the Office of Community Engagement and Partnerships
Write event communication materials, such as programs, flyers, event registration and calendar listings, and other marketing materials for external and internal stakeholders, including students, alumni, and community partners
You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference
Job description
College of Community Innovation and Education Office of Community Engagement and Partnerships:

College of Community Innovation and Education (CCIE) is a one-of-a-kind academic unit with distinct, interdisciplinary expertise and potential for partnership with community stakeholders, conceived to address societal challenges and work alongside the community. Established in 2018, the college offers undergraduate and graduate programs on the main campus and UCF Downtown. At the heart of the college's mission is the institutional commitment to transform lives and strengthen society by developing a unified vision and innovative solutions to complex social issues. CCIE promotes innovation through state-of-the-art interdisciplinary research with social impact, contemporary inclusive teaching and learning practices, and preeminent service for the disciplines, the institution, and the community. Launched in the spring of 2023, the Office of Community Engagement and Partnerships (OCEP) serves to connect CCIE with educational and industry leaders, policymakers, and community organizations. In addition, the office produces College events in collaboration with CCIE faculty, staff, and offices/units.

The Opportunity:

The UCF Office of Community Engagement and Partnerships in the College of Community Innovation and Education invites applications for the Event Coordinator position. Reporting to the Manager, who leads the Office of Community Engagement and Partnerships, the Event Coordinator plays a critical role in fulfilling the purpose of the office through event planning and communications. The position will coordinate the production of college events to CCIE standards, regulations, and expectations. In addition, the coordinator will serve as a liaison between OCEP and the Office of Communications to publicize community engagement activities and events to internal and external audiences, while adhering to UCF and CCIE communication standards. In collaboration with the OCEP team, this position will contribute expertise to outreach, partnership development, events, and communication.

Responsibilities:
• Collaborate with OCEP staff, the Dean’s Office, Finance Business Center, Communications, Advancement, academic and administrative units to plan, execute, and evaluate special events.
• Collaborate with OCEP staff to engage and energize internal and external stakeholders, and to produce consistent and quality community engagement initiatives, activities, and events.
• Assist with event bookings, vendor reservations, contract negotiations, and budget for college events and activities, while coordinating with appropriate offices for approvals and processing.
• Manage the production and coordination of all event components including, but not limited to, marketing materials, presentations, décor, signage, promotional items, and gifts.
• Manage internal and external attendee lists, and invitation and registration processes.
• Disseminate event evaluations to attendees.
• Write digital and print content for the Office of Community Engagement and Partnerships.
• Write event communication materials, such as programs, flyers, event registration and calendar listings, and other marketing materials for external and internal stakeholders, including students, alumni, and community partners.

Minimum Qualifications:

Bachelor's and 2+ years of relevant experience or Master’s degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

Preferred experience:
• Demonstrated experience and skills in planning and executing signature events.
• Demonstrated skills in organization, project management, creativity, and problem solving.
• Experience working in a position requiring a high level of public contact with internal and external stakeholders.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams), Adobe Creative Suite, graphic design software, event registration platforms, and the ability to learn new and existing software programs and applications.
• Strong written communication skills, including knowledge of AP writing style.

The most highly qualified candidates may possess the following qualities:
• Willingness and availability to work a varied schedule when needed (may include some evenings and weekends).
• Ability to work independently and collaborate effectively in a team environment.
• Ability to take the initiative with projects and anticipate issues of concern.
• Ability to adapt and manage change.

Additional Application Materials Required:

UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://www.ucf.edu/jobs/.

In addition to the online application, candidates should upload a current resume, cover letter, and a portfolio featuring written and digital communications as well as event planning experience.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:
• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• Flexible work environment 
• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department
College of Community Innovation and Education (CCIE) Community Engagement and Partnerships

Work Schedule
Monday through Friday, 8:00AM - 5:00PM

Type of Appointment
Regular

Expected Salary
$48,722.00 to Negotiable

Job Posting End Date
09-18-2024-12-00-AM

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

United States
Florida
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